OptimiDoc | Document digitalisation

Document digitization

Document digitalisation

OptimiDoc document digitalisation

OptimiDoc digitalises documents precisely and easily

OptimiDoc allows easier and quicker digitalisation of documents on any device.

It administers individual digitalisation tasks and allows storage in a selected site on your PC or shared disks. Sending of e-mails to the inbox of selected users is a matter of course.

Daily digitalisation

Digitalisation to cloud storage sites

Documents are saved in digital format to any location

The ability to save documents directly from the device to a cloud storage site makes everyday life easier for all users.

They no longer have to send documents to e-mail and save them again. The demand on e-mail and other storage sites can also be significantly smaller.

Supported storage sites:

  • OneDrive Personal/Business
  • SharePoint Online
  • Google Drive
  • DropBox
  • Box
  • Local/shared server
  • Distributed filesystem
  • WebDav
  • FTP/FTPs
  • OptimiDoc
  • Script
Document conversion

Saving as a file in over ten most common file types

OptimiDoc can convert scanned documents to more than ten file types. It not only converts to clean text, but can keep formatting, paragraphs or images in the right place.

The most common types are included: Microsoft Word, Microsoft Excel, searchable PDFs, HTML or plain TXT files.

Support of even more inputs

A scanner on a multifunctional device is now a thing of the past

Process documents in digital format only. You can send a digitalised document via e-mail, save it in a folder or upload it through a web interface.

You can then simply convert your document to Word by sending it to word@spolecnost.com. You can digitalise documents using the mobile app by taking photos or uploading the image from the mobile device gallery.

And much more

Other destinations
Digitalised documents can be stored in several scanning locations at once, without any need for moving them. On top of this, another application or script can be run over the document after processing has been completed.
Browsing the destination
You can browse on your device the destination and choose a directory in which the final document shall be stored. If no directory exists, you just create it.

Digital office

Bar code recognition

Traces digitalised content and shows easy-to-read results

Reads bar codes and uses them for processing documents in the document management system or for document indexing, naming and classification.

OptimiDoc supports the recognition of over 20 of the most widely used 1D and 2D codes.

Document separation

It does bulk document digitalisation

Document separation is often done in batch digitalisation of several documents simultaneously. This means that not all documents need to be digitalised separately.

Automatically separates documents using a blank page, a bar code (as selected) on the first page of the document, a fixed page count or pre-defined text on the document.

Zone OCR

Monitors the designated space of documents

Zone OCR can be done to obtain text or a bar code from a pre-defined position in the document. Filters can be used to restrict text using a template or only a portion of recognised text can be chosen.

This functionality automates the extraction of data from such documents as a delivery sheet or invoice, and/or other structured documents.

And much more

Image quality enhancement
OptimiDoc performs a number of operations for the enhancement of images obtained from documents. This improvement is the basis for high-quality recognition and subsequent document archiving. Supported quality enhancement functionalities include:
  • Automatic page orientation detection
  • Page alignment
  • Image quality enhancement
  • Splitting of double pages
  • Removal of blank pages
Document metadata
Every digitalisation process can involve pre-defined metadata which the user enters on the multifunctional printer. They describe every document. These data can be then transmitted to other systems or used to define the final storage site.
Automatic document naming
The document can be named based on values obtained from extracted zones, bar codes and/or through system parameters such as processing time and user name.
Notifications and back-up destinations
The document can be stored in several destinations simultaneously as part of the same scanning process at all times or only if there are issues with storing the document in the primary destination. In this case, the user can get a notification about the result of delivery to an e-mail or any other supported destination.
Scanning via the mobile app
Documents can be also sent using our mobile app where the user can upload the document from the mobile device internal memory or take a photo of it. This way, the user can make a photo of a document and send it directly to the accounting department.

We digitalise documents in any format sent to any location.

We know that good order and efficiency go hand in hand. Therefore, we offer powerful OptimiDoc tools for your everyday digitalisation.

What can we do for your business?

We will be happy to consult your situation and tell you about what OptimiDoc can offer, no commitment required.

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