It makes printing of documents on any device easier and faster regardless of where the task was sent.
It administers individual print tasks and adjusts the final shape of the document directly on the multifunctional device.
The user must use his/her RFID card before using the device. Thanks to many supported standards, customers who already have a card system implemented (e.g. access control) can use their existing cards.
If a customer does not have any card system or if a user forgot his/her card, a PIN code or the name and password can be used for login. Another possibility how to unlock the device is via the OptimiDoc Mobile app.
You can assign rights to colour printing, copying or digitalisation templates to different groups of users.
You can also define rights on different web interface sections and so enable the manager to see all operations in his/her department.
All data are encrypted and secured. OptimiDoc uses the SSL protocol for communication with the device and reception and delivery of print data from the user to the device.
It also uses SSL for the delivery of digitalised documents from a multifunctional device to the server.
Cloud storage sites are a must for modern offices. Browse and send documents directly on the panel of your multifunctional device.
With the single sing-on functionality combined with cloud storage sites, the user does not need to enter the login every time. The user only enters the login once and OptimiDoc can then access the storage site automatically.
Supported storage sites
Print documents remain stored until an authorised user has requested them on any specific printing device.
Another possibility is print to a direct queue. The document will be printed on the selected device. The only difference is that OptimicDoc bills this operation to the respective user.
OptimiDoc identifies the abilities of the respective device and offers the use to set finalisation options such as sheet stapling, duplex print directly on the device or print quality. On top of this, the user can see the preview of the whole print task directly on the device panel.
It monitors your individual printing devices regardless of whether they are big multifunctional devices or local USB printers.
By securing the device, it can obtain information on printed documents as well as copies and digitalised documents and store this information for the reporting system.
The administrator monitors the current situation in the print environment. He/she can see who is currently printing, digitalising or just copying. The administrator can see the cost by device, department or user on a web interface.
He/she can follow details of individual operations, see their prices or view print documents and make sure that nobody is printing private documents.
For customers who perform millions of operations in their print environment the OLAP cube is a powerful tool for easy and quick reporting of such huge volumes of operations.
The user is not limited by any specific report format but creates reports according to his/her own needs.
Device monitoring means regular checking of the condition of devices and consumables.
The administrator can see – via a web interface – what is happening in the print environment and respond to potential issues.
He administrator monitors:
Regular e-mail notifications can be configured if the condition of the device changes or the volume of a consumable drops below a defined level.
The e-mail can contain information on the specific device but also the detailed description of the issue or type of consumable that needs replacement. The notification system provides quick responses to failures and can even prevent the failure of printing devices.
This is how much unauthorised printing is done or what the result of neglected print control is.
These figures come from analysing tens of thousands of printing devices and OptimiDoc reports.
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