The National Theatre is a representative stage of the Czech Republic. It is one of the symbols of national identity and a part of the European cultural space. It is a bearer of national cultural heritage and also a space for free artistic creation. Contracts, scripts, texts for actors – hundreds of documents need to be printed every month for efficient operation of the institution.
It is a bearer of national cultural heritage and also a space for free artistic creation. Contracts, scripts, texts for actors – hundreds of documents need to be printed every month for efficient operation of the institution.
The National Theatre was dealing with a problem of a large number of devices with various print service levels from several different suppliers. Also, there was no clear overview of the use of the printing environment or its control, which resulted in increased financial costs.
The aim of the requested solution was to provide complete print management and print overview in all buildings of the National Theatre. Effective print control was to reduce costs, limit waste, and last, but not least, secure the printing environment. The National Theatre reduced the number of devices by more than 40% and deployed a central multifunctional Xerox device in strategic and easily accessible points in the individual buildings.
The optimisation of printing devices was followed with another step, providing security of documents printed on such devices with the option to collect the printed material at any device within the institution. For that purpose, we chose OptimiDoc Server with complete functionality for printing and digitalisation of documents.
The multifunctional devices were equipped with readers and the OptimiDoc application was installed on them. The integration of the OptimiDoc Server into the Xerox equipment provided users with the possibility to print documents safely on any device, together with the option of document digitalisation in various formats, such as searchable PDF, or Microsoft Word and Excel.
Since all print tasks were done via the OptimiDoc Server, it was possible to centrally monitor the use of the individual devices and to provide well- arranged reports with a breakdown to the individual users for better control of the printing costs.
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27% of the printing costs were demonstrably saved by implementing the Xerox printing equipment with the OptimiDoc Server. The better control of the use of printing prevented wasting both paper and cartridges, as well as energy. The integration of the OptimiDoc Server in the Xerox equipment increased document security and made the work of the individual employees more efficient.
System centralisation allowed for ensuring a continuous service of the multifunctional devices and their functionality. Speeding up the individual printing tasks also increased user comfort.
BMK provides printer rental, managed printing service (MPS), and solutions for document management.
