OptimiDoc Server

Complex on-premise solution for print management and document digitalisation for customers with one or thousands of devices.
Try our solution in practice

Support of printers of all brands

OptimiDoc Server is easily integrated into MFP devices (multifunctional printers) of all major manufacturers and ensures a uniform user interface across the entire print environment of your company.

It also supports network printers and smaller USB printers so it covers the need of any organisation, regardless of the type or brand of the device.

Scalable architecture

OptimiDoc supports various environments without limiting the number of connected devices, manufacturers or operating systems of workstations.
You can manage the entire solution from one place – through a centralised web interface.

Unlimited printing and digitalisation options

You are not limited by the volume of documents – you can print and process as many files as you need.

Our powerful engine for document processing offers, besides OCR, also advanced functions such as bar code recognition, separation of batch documents or zonal OCR.

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Contact us and arrange a meeting.

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OptimiDoc will process paper or digital documents from various sources.

Our print solution helps companies reduce costs, secure sensitive data, simplify work with documents and contribute to environmental protection. Regardless of the size of the business or technical limits of printing devices.
01

All major printer brands

OptimiDoc cooperates with all leading manufacturers of multifunctional devices and ensures a uniform user interface across various types of printers.

It supports not only large multifunctional machines, but also smaller table USB printers – regardless of the brand or size.
02

Secured printing

Collect your documents on any printer within the print environment with secured direct printing and one printer driver. Printed documents will remain stored on the server until the authorised user requests them on a specific printing device.
03

Advanced print settings directly on the device

OptimiDoc will assess the possibilities of a specific multifunctional device and offer the user the final editing of the document, such as stapling, duplex printing or quality settings.
 The user can also preview the entire print job directly on the printer control panel.
04

Print connectors

Today, cloud storage is a standard feature of a modern office.

Thanks to OptimiDoc, you can browse the documents and send them for printing directly from the control panel of the multifunctional device.
 The login function via the single sign-on in combination with cloud storage means that the user does not have to enter the login details each time.
05

Multi-level verification

The user is authenticated using an RFID card when using the multifunctional device.

Thanks to the extensive support of standards, the customers can use their existing cards from systems already in operation, for example for access control.

If the company does not use the card system, or if the user forgets the card, it is possible to log in using a PIN code or the combination of name and password.
06

Access rights and printing rules

Setting access rights and rules for users is important for efficient cost management.

Every employee can set their preferred way of printing in advance – when, what and how they print most often.

Based on these data, the administrator easily sets the main printing rules in the company, for example obligatory black-and-white or duplex printing.
07

Secure data transmission

All data are encrypted and protected during transmission.
 OptimiDoc uses TLS protocol for secure communication with multifunctional device, from receiving the print job to delivering the data for processing.
08

Sophisticated reporting

OptimiDoc monitors all printers in your company, from the large multifunctional devices to small local USB printers.

Thanks to the secured communication, it obtains information about the documents printed, number of copies and digitalised files, and saves them for further processing in reporting.
09

Scalable architecture and integration with business environment

OptimiDoc supports various print environments without limiting the number and type of connected devices, printer brand or the operating system. The entire solution can be administered centrally from one administrator account.
OptimiDoc can also be fully integrated into your business environment. Synchronisation of users with Microsoft 365 or Google Workspace is a matter of course.

OptimiDoc processes paper or digital documents from various sources.

With OptimiDoc document processing, organizations can automate many manual tasks and simplify their daily work with documents.
01

Customised scanning processes

Do you need to scan a contract? Convert a document to Word or share it with your team? Each scanning workflow can be configured for a specific process in your company.
02

We cooperate with all major MFP manufacturers

OptimiDoc Products are fully compatible with all major MFP manufacturers and provide the same user interface for the customer’s entire print environment.
03

Convert paper documents to editable formats

Convert your paper documents to more than ten types of editable files. OptimiDoc does not just convert to a plain text, it keeps the formatting, paragraphs and images in the right place. You can choose from the most used formats, such as Microsoft Word, Microsoft Excel or PDF with search option.
04

More input sources

Processing of paper and electronic documents through multifunctional devices, scanners, mobile devices and sending them to e-mails and folders will help your company work faster with any type of documents.
05

Compatibility with third-party applications

Document processing is fully integrated with the OptimiDoc Server print environment management. It can also work with any other printing solution already in place, complementing and extending it to the digital area.
06

Send documents directly to the company storage

OptimiDoc Server allows its users to send documents directly to the cloud storage of the company, from anywhere, in real time. That means the end of complicated forwarding via e-mails. Currently, OptimiDoc can automatically extract data from documents or require data from the users during scanning.
07

Unlimited OCR and advanced processing

OptimiDoc Server is not limited by the number of processed documents and besides OCR it also provides advanced data processing, such as bar code recognition, separation of batch scans or zonal OCR.
08

Get most of the PDF functions

PDF files are fundamental for digital transformation of business processes. Besides the fact that OptimiDoc provides automatic document conversion to a searchable PDF version, it also allows users to connect their digital signature, compress the document size or, for example, encrypt documents.

Intuitive user interface

Simple and clear interface you can master in no time. Installation takes less than 20 minutes – all you need is an internet connection and you can start scanning from anywhere.

Multifunctional printer

The multifunctional device remains locked until the user logs in. After logging in, you can print your documents from the secure print queue or directly from the cloud storage. Before printing, the user can preview the document and edit its final layout. 

Scanning part allows you to choose the required scanning process, enter metadata and scan the document. OptimiDoc Server will take care of the subsequent processing.

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Mobile application

Users can also manage their print jobs and subsequently send them using their mobile device. They can send them not only to the multifunctional devices but also to network printers without any integration option.


The scanning part then offers the option to use the mobile device camera to scan the document and send it to the chosen process.

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Desktop

Each user has access to the web interface where they can view their print statistics, send a document for processing or manage documents in a secure print queue.

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Administration interface

The entire configuration takes place via the web interface. The administrator will set up individual printers, printing rules or scanning processes through the interface.


Reporting is also an integral part of the administration. Clear statistics will allow you to analyse and optimise the print environment.

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Case studies

With over 10 years of experience, we bring secure and intuitive tools that make it easier for businesses to work with documents every day.

Discover more inspiration

See more case studies by clicking on the Load more button. Want to see everything at once? Visit our All Case Studies page to discover a complete overview of our projects.
All case studies

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We often send out our newsletter with news and great offers. We will never disclose your data to third parties and you can unsubscribe from the newsletter at any time.

We often send out our newsletter with news and great offers. We will never disclose your data to third parties and you can unsubscribe from the newsletter at any time.

We often send out our newsletter with news and great offers. We will never disclose your data to third parties and you can unsubscribe from the newsletter at any time.

We often send out our newsletter with news and great offers. We will never disclose your data to third parties and you can unsubscribe from the newsletter at any time.

We often send out our newsletter with news and great offers. We will never disclose your data to third parties and you can unsubscribe from the newsletter at any time.

We simplify the world of documents for them.

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Together we will find the best solution for you.
info@optimidoc.com
+420 576 880 059
OPTIMIDOC s.r.o.
Tř. Tomáše Bati 385

763 02 Zlín

Czech Republic